McKinley Mill Homeowners Community Website

McKinley Mill Homeowners Association Web Site

Welcome to the official web site for the McKinley Mill Homeowners Association. McKinley Mill is a community located in Raleigh, NC. The purpose of this website is to communicate news and information to the residents and members of the HOA.

Welcome !

Welcome to the board meeting minutes posting area. Below are the meeting minutes from the most recent community board meetings.

	March 2010 Board & Open Resident Meeting Board Members Present: Bernie, Dona, Joe, Chip, Kim and David Robbins a. Financial Concerns: Discussion of HOA dues collections and approval of collections of delinquencies. b. Community Issues: Approval of deterrent hedges for stream trespass and fire issues. Follow up on unapproved building removal status. c. Committee News and Board Activities Social Committee—Dates posted on website-5/22 yard sale, June 26th pool picnic Architectural Committee—No issues CCR Process Update: Plan developed; will compelte canvas before next meeting. d. Landscape Issues: David to follow up on grass maintanence and status of removal and replacement of dead shrubs on exterior of pool fence. e. Pool Issues: Bidding process occuring; David to circulate materials within next ten days for approval of work. f. Newsletter: May--will announce May meeting, pool rules/registration ; social events; other? g. Next Meeting: May 13th @6:30pm. Open to residents @7-8pm
	January 2010 Board Meeting Minutes a. Financial Concerns Management commpany provided year end finiacial reports. Budget projections met even monies used for capital improvements of entry. Board requested information on investment rates be provided for next meeting so surplus can be transferred to interest-bearing CD as previously planned. Board agreed to continue collections policies for delinquent accounts, attorney referrals amd pool suspensions for residents with balances. b. Violations and Community Issues: Beaver Abatement Service will lapse, will not renew until needed. Parking & Violations Procedures for 2010 approved. Trespass and Fires in common areas. Board will pursue abatement with plantings and signage, after further designs submitted. c. Committee News and Board Activities Social Committee—Previously signed up volunteers, not interested. Board will host and pay for yard sale ad, pool picnic and holiday lights competition for 2010. Architectural Committee—No issues CCR Process Update: Residents of selected street to be contacted for canvas within next 60 days. d. Landscape Issues: Contract extended with some modifications, same fee as 2009. Laurel pedlums missing to be replaced at entry. e. Pool Issues: Contract for service signed for 2010, same feee as 2009. Property manager to obtain 3 bids for bids for repairs —broken tiles, painting, and crack repairs needed in several areas. Pool lights—warranty required! Interior bathrooms to be painted, new showerheads installed, paint doors, caulk & paint cabana poles. f. Annual Elections: Bernie Ball President; Chip Buck and Dona Van Dusen VPS; Geoff Clarke Treasurer; Kim Ball and Kevin Grice Secretaries; Joe Bryan At-large. g. Newsletter: January.
	Minutes for July 2009 Board Meeting Board Members Present: Bernie, Geoff, Kim, Joe, a. Financial Concerns: Discussed status of delinquent accounts. Board will institute new payment plan next year--$150 due by 3/31; $150 due by 6/30, which allow better means of preparing fiscal year budget (Oct-Oct) and more time/energy to devote to non-collection issues. b. Violations and Community Issues: Board approved measures to take for violations of three resident households, the absence of beavers at Hopper bridge and the resolution of a pending issue. c. Committee News and Board Activities a.) Social Committee—3 volunteers--contacting. Workable list of needs for next year’s party. Also discussed pursuing National Night Out program if social committee can be established. b.) Architectural Committee—3 volunteers will be contacted to reconstitute committee. Will draft new mailbox proposals for board consideration and approval c.) CCR Process Update: Many new residents. Will readdress at October annual meeting. d. Landscape Issues: Concerns have been addressed; will continue to alert landscaper to any new issues. e. Pool Issues: Constant identification check to continue as has been affective deterrent to illegal pool entry. Will continue to work with attendants regarding requiring checks of everyone—even if known to attendant to protect appearance of objectivity and establish firm and consistent policy for residents to be accustomed to here on out. Will also be addressing security issues due to series of recent break ins. OPEN FOR RESIDENT QUESTIONS FROM 7-8:15. Seven residents attended, including two new resident households. Discussions addressed pool issues, speeding, police involvement, community volunteering opportunities and history, and developing community involvement.
	February Board Meeting Minutes a. Financial Concerns: Reviewed homes in foreclosure/bankruptcy as well as those under payment plans. Discussed overall financial status. b. Violations and Community Issues: Set resident violations meetings. Property manager to send notice and reserve meeting room. Stiffer enforcement of parking violations discussed as was status of beaver infestation. c. Board Activities: Awaiting date for canvas. Plan set. Next open resident meeting April. Date to be in April newsletter. d. Landscape Issues: Board reviewed bids for entry work. Accepted bid to redesign pillars from Natural Designs which will eliminate future maintenance costs. e. Pool Issues: Bench removal to dissuade loitering and smoking scene. Mail pool rules and registration home with April newsletter and post registration form on website. f Newsletter: Next April—submit articles via email by 3/1 g. Next Meeting: 3/24.
	December 2008 Board Meeting Minutes A. FINANCIAL CONCERNS: Reviewed monthly statements. Approved check for website manager. B. VIOLATIONS: Approved referral to attorney of pending violations that residents have refused to address. Submitted and reviewed recent issues C. COMMITTEE NEWS AND BOARD ACTIVITIES a.) Social Committee—Approved 2009 Calendar— Pool Event 6/27 4-6pm, Yard Sale 8/1, Lights Competition b.) Architectural Committee—No concerns c.) CCR Process Update: Board members to canvass for votes in January. Management to provide address list of owners vs. tenants. d.) Meetings: New signs to be ordered. Location to remain at church as search found no viable alternatives. D. LANDSCAPE ISSUES: Reviewed work of Blue Sun to front entry and pool area. Reviewed and discussed bids for front entry and signage. More bids to to be pursued. Reviewed bid for landscape contract for 2009-2010; Blue Sun hired. E. POOL ISSUES: Reviewed bids for 2009-2010 pool contractor. Retained same vendor. Approved order for replacement furniture. Approved relocation of bench due to vandalism. New admission policies updated on website. F. PUBLICATIONS: Approved January newsletter; to be mailed with payment coupons. Procedures Handbook to be placed on homepage. G. BOARD BUSINESS: Open Resident Meetings: March,June,October x2 Board Assignments for 2009. Bernie Ball, Pres.; Geoff Clarke, VP; Treasurer, Kevin Grice; Secretary Kim Ball; 2nd VP and Secretary Dona Van Dusen; member Joe Bryan. Next Meeting: February 12, 2009.